How To Fix Printer Not Printing

How To Fix Printer Not Printing


The paperless office isn’t yet here for many of us, and printers are still an important part of our lives. Printer technology can be a thing of beauty when all systems are go. However, when hardware or software do not perform, delays are costly and frustrating. Printers can present a wide range of problems to consumers. They run through ink too fast, their output quality may be flawed, they may print at a snail’s pace or paper may regularly jam. Sometimes, they’ll just refuse to print at all, and just sit there while you fume. Don’t you worry at all, fortunately many of these situations are resolvable. We have researched a lot about Printer’s problems and have accumulated uncomplicated troubleshooting steps for you. What we are expecting from you is just follow each and every step mentioned below and carefully execute them. We will assure you, your problem (How to Fix Printer not Printing) will definitely be solved. If you would like to know more about Printers, click on this link .


 How To Fix Printer Not Printing
How To Fix Printer Not Printing


The very first step is basic but it can resolve many printer problems. Verify your printer is plugged in, powered on, and connected to your system (or the Wi-Fi network, if it’s a Wi-Fi printer). These may seem obvious, but sometimes we forget to check the simple things before moving to the more complex ones.


When a printer is unable to print then there is a good possibility that either the printer is experiencing a hardware or software related problem. Before testing the software it is always recommended that the printer be tested for hardware issues first.

Testing Hardware

  • Check that paper is loaded and that there are no paper jams.
  • Check out carefully the cable connections; both power and data cables going from printer and to your computer.
  • Make sure that your printer power indication light is on.
  • Verify that the printer has no flashing lights or Red or Orange lights. It is very common for printers to have red, orange, or any other flashing lights when the printer is malfunctioning.
  • Run a self-test on your printer. Running a self-test should print a basic page of information indicating that the printer itself is working. Your user’s manual should definitely have the instructions for printing a self-test. If your printer does not print a self-test then there is a good possibility that there is a defect or misconfiguration with your printer, in that case you should contact the printer manufacturer.


Software Test

Windows users

If it is possible, make sure that your printer can print using the above hardware tests.

  • First of all install the printer software provided with your printer. If no software was provided with your printer then it is recommended to see the printer driver’s page for a listing of printer drivers. Drivers are required for your printer to properly work with the operating system.
  • Click on Start, Settings, Printers. Within the printer’s box make sure that your manufacture and model is listed.
  • Then you are required to do is print a test page by right-clicking the printer icon and then click the Properties option and click on print test page. If the test page does not print then download the latest drivers from your printer manufacturer. A listing of printer drivers can be found on that printer drives page.
  • If the page prints successfully then get back into the printer’s window and right-click the printer and ensure that there is a check next to Set as default. Newer versions of Windows also show a check next to the printer icon once it has been set as a default printer.
  • Once the printer is set as default then click Start, Run, and type notepad and press enter on your keyboard. In notepad, type a test message and click File and Print. If the printer also prints successfully from this program but you are still unable to print from the other program, it is likely that program has a problem and not your printer.

Windows 2000, XP, Vista, 7, and 8 users – Older printers that worked in previous versions of Windows may no longer work in new versions. If your printer has worked in a past version of Windows, but isn’t working with a new one, check with your printer manufacturer to learn your options.

 How To Fix Printer Not Printing
How To Fix Printer Not Printing


Printer Doesn’t Have the Power Indicator

First of all make sure that you printer is ON. When a printer is ON, it should have some light or LED (usually green) indicating that printer is receiving power.

If your printers is not indicating that printer is receiving power then in that case make sure that your printer is connected to a working power outlet by verifying each end of the power cable. Next, press the printer power button.

If after doing the above steps, the problem still persists then you have a serious printer issue and we suggest you to contact the printer manufacturer for repair or replacement.



Check the Paper.

First, make sure that your printer is in proper working state. Verify that the printer has paper loaded if it isn’t printing. Even if you’ve loaded paper, you may need to properly align the paper so that the printer can use it. Check the inside of the printer to make sure that there isn’t a paper jam preventing the printer from working. If there is, you may need to manually remove the jammed paper and clear the things up.

Check the Ink or Toner

You definitely required enough ink (if it’s an inkjet printer) or toner (if it’s a laser printer) before you can print. Even if you’re just printing in black-and-white, some inkjet printers may refuse to print at all until you refill their colour ink.

To check your printer’s ink levels on Windows, what you are required to do is open the Devices and Printers window in Windows. You can do this by opening the Control Panel and clicking “View devices and printers” under Hardware and Sound. You may be able to select a printer by clicking it and view this information at the bottom of the window, or right-click a printer, select “Properties”, and look for the ink or toner levels.

Many printers report that sort of information here, though not all the printers do, it mainly depends on the printer and its drivers. You may also be able to see this information on the printer itself, if it has a built-in status display.


Inkjet’s Photos look lousy.

In case if you are not satisfied with your photo print quality, ensure that you’re printing on the right paper. Usually, your printer manufacturer’s branded photo paper will be better than third-party papers, and they may recommend a particular paper for your printer. In your software settings, be sure that you’ve selected the paper (or paper type) you’re using, and that it’s set for the photo printing. If there’s a high-quality photo setting then go for it. Also, run through a nozzle cleaning and print head alignment.

In case if you are running low on one colour of ink, you may see discoloration in your prints. It’s time to change the ink tank in question. Also, particulates in the ink will eventually settle and can cause clogging, so you are required to replace old tanks, even if they’re partly or mostly full of ink.


Really bad looking prints

Are you worried because your printer is operating perfectly but your final product looks terrible? We are well aware that Smudges, poor image quality or faded type make even the best documents look sloppy and unprofessional.

Possible Solutions:

Try out these easy fixes for better quality laser printing. If after applying all the steps mentioned below your issue still persist then the problem is more likely to be due to supplies or hardware.

  • First of all check your print driver to make sure you have the correct paper or media selected.
  • Double check that the paper loaded in the tray matches the type selected in the printer driver.
  • In some laser printers, the fuser has an inbuilt adjustment for paper type. If your printer’s fuser can be adjusted manually, Make sure that it is set properly but be aware: fusers get very hot so exercise caution.
  • Check out your toner cartridges, imaging unit(s) and the fuser for damage. These components vary by model and manufacturer so it’s always recommended to refer to the User Guide.
  • If you’ve got smudge marks, print several blank sheets of paper, they will eventually disappear.

MFP won’t scan anymore.
If your Multifunction printer’s (MFP) scanner stops working then there is a great possibility that your scanner software has become corrupted; try reinstalling the printer’s software package. If that doesn’t work, it’s best to check the user guide and, if need be, the manufacturer’s support page. It’s not too usual for the scanner in a lower-end MFP to fail therefore the whole unit may have to be replaced.

How To Fix Printer Not Printing
How To Fix Printer Not Printing

It costs too much to print.

Believe it or not, cost per printed page (based on ink and toner cartridge costs and yields) has declined in recent years, but that’s small comfort to someone having to pony up for yet another set of cartridges. But there are several ways you can lower your ink costs and save paper cost as well.

  • First of all think before you print. Do you need to print the full document, or only a page or two? or Do you even need a paper copy? It is always recommended to only print those pages that you really required and unless you need presentation-quality output, print in draft mode because that uses less ink. If your printer supports duplex (two-sided) printing, using it will save a lot of paper. Just remember to switch back to simplex printing and quality mode when you need it.

For many printers, you have an option for lower-capacity and high-capacity ink (or toner) cartridges. You should always go for higher capacity cartridges as Higher capacity cartridges cost more up front but they have higher yields (can print more pages), and lower cost per printed page.

If you’re buying a new printer then don’t go for cheap ones, Generally, the more you pay up front for a printer, the lower its running costs will be, so investing in a higher-end printer may save you money in the long run (Take any decision according to your budget).

One more uncertain cost-cutting method is using third-party inks. These may cost you considerably less than the manufacturer’s branded ink, but they can vary widely in quality. The most common complaints about third-party inks are degraded print quality and clogged nozzles.

Wi-Fi printing takes too long.
Placing your printer very close to your router should increase throughput and reduce printing time, but there are other ways to improve Wi-Fi performance while retaining the flexibility of printer placement that wireless printing promises. Be sure your router is adequate, it should support 802.11n and offer the 5GHz band as well as 2.4 GHz—and that its firmware is up to date. You could add a wireless extender or a repeater to increase performance if there is requirement.

Unable to print or connect to your printer in Windows 10.

If you’re unable to print or connect to your printer in Windows 10, follow the below mentioned steps to try and fix the problem:

  • First of all make sure that your printer is plugged into the power supply and turned on. Check out the USB connection (for wired printers) or the wireless connection (for wireless printers).
  • If the above step doesn’t work then you are required to download and run the printing troubleshooter.
  • If your problem still persists, your printer may need a new driver. Right-click (or press and hold) the Start button, and then select Device Manager. Expand Printers, find your printer in the list, right-click (or press and hold) it, then select the Update Driver.


If the previous troubleshooting steps are not successful, you may need to clear spooler files and restart the spooler service.

  • First of all in the search box on the taskbar, type Services, then select the search result of the same name.
  • Then in the Services list, double-tap (or double-click) Print Spooler. Select Stop > OK.
  • Afterwards in the search box on the taskbar, type %WINDIR%\system32\spool\printers, select the file folder in the search results, and then delete all files in the folder.
  • Search for and open Services again.
  • Now in the Services list, double-tab (or double-click) Print Spooler.
  • Select Start, and in the Startup Type list, make sure that Automatic is selected, and then select OK.

To understand this in the more elaborative manner, click on this link .



Fix Printer Driver issues on Windows 10

After you upgrade the system to Windows 10 from Windows 7, 8 or 8.1, if your printer doesn’t work at all or doesn’t print properly then there is a possibility that printer driver is most probably damaged or incompatible with Windows 10. You can solve the the issue by reinstalling and updating the printer driver.

Microsoft indicates that Windows 10 will remove some software and apps that are incompatible the new operating system. This could happen to some printer drivers. Some printer manufacturers such as Canon, Brother, Dell, Epson have updated the Windows 10 drivers for their vast majority of printers. Some manufacturers such as Panasonic haven’t updated the drivers in timely fashion, reporting that Windows 10 drivers for their printers will be available in the near future.

Following are the three ways you can update the printer’s drivers in windows 10.

  • Update your printer driver manually.
  • Use windows updates for new drivers.
  • Update your printer driver automatically.

To understand each and every steps mentioned above in an elaborative manner, click on this link .

How To Fix Printer Not Printing
How To Fix Printer Not Printing

We have tried our best to solve your issue (How to fix Printer not printing) Hope you find the information above helpful. In case if you find any difficulty in understanding the above mentioned steps, then do let us know. We will be glad to help you out.